Events Administrator Apprentice

Opportunity information

Salary £19240 per year
Duration 15 months
Advert closing date 24/08/2026

Description

MLS is an experienced and dynamic major events, sports and leisure consultancy. Has an excellent reputation in sport, delivering the full range of major events (from World Championships to Mass Participation) delivering great experiences for all those involved with sport, leisure and events. Working with international and national federations.

MLS have an Operations Management agreement with UKEL (UK Based International Sports Events), the organisation tasked to deliver on behalf of the Events Stakeholders. In conjunction the Apprentice will be expected to work acoss a number of projects within the MLS portfolio of delivery.

The Role -

The primary role of the Events Administrator is to support and enable the events to be well administered which involves -

• Regular communication with Team Managers; to inform and support them in registering their athletes and staff etc. on to the Accreditation System.
• Overseeing the Accreditation System so that entries are being monitored, anticipating any potential issues. Regular communication with the host City and the Local Organising Committee (LOC) representatives who assist MLS in planning, funding and delivering projects.
• Organising and attending the Local Organising Committee meetings including minute taking, setting the agenda and ensuring that actions are followed through prior to the next meetings.
• Attending, contributing & supporting the sub-group meetings of the LOC’s of events
• Supporting the entire planning and delivery phaase of projects and being the first point of contact for enquiries and issues in many cases.
• Assisting colleagues in the acquisition and servicing of sponsors/partners.
• Supporting Venue operations that they have clear information and schedules concerning respective venues
• Liaising with external contractors and external staff in the build-up to and during the delivery of events to ensure a cohesive delivery.
• Support keeping the website and Social Media channels are kept up to date.

Person Specification -

MLS are looking for the right person to fit in within our MLS Team, where staff are commimitted to delivering great events and results to their clients. We are a hard-working and uncomplicated organisation who take great pride in what we do, enjoying the world of sport and events.

We need people with a “Can Do” attitude and like the rest of us, “graft” when necessary and be rewarded through flexible working practices, so long as the job is completed professionally, to time and to budget.

We are looking for someone who is pro-active, adds value and is interested in growing with the role and with the business. However, we do value staff who provide us with a backbone of consistent and robust administration which is the springboard to all successful events.

You will need to be organised and have the ability to co-ordinate others.

You will need good IT skills and use of spreadsheets, word, power point, and other tools that provide efficient methods of organisation, presentation and data capture.

You will need a confident telephone manner and be engaging particularly with clients and the many participants within the MLS events portfolio

Entry requirements

English and Maths GCSE at grade C/4 or above.

Training to be provided

Event Assistant Level 3 Standard

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training. Your training will include:

• Preparing for your apprenticeship
• Preparing for your employer
• The need for events
• The expectations of your customers and clients
• Knowing your stakeholders and vendors
• Event logistics
• Event rules and regulations
• Making technology work for your event
• Analysing event success
• Preparing for your event

For a full overview of the event assistant standard please click on the following link: https://creativealliance.org.uk/apprenticeships/events-assistant-level-3/

Things to consider

MLS Contracts Ltd need someone who has a full driving licence and can drive company vehicles as and when necessary. We reimburse people if personal cars are used on shorter journeys.

You have to be within a commutable distance to the office on a daily basis.

Skills required

Array

Future prospects

The opportunity to join as a full time employee after the successful completion of your apprenticeship.

Hours per week 37.5
Working week Monday to Friday but as events often involve weekends and bank holidays, we will expect staff to work these days and take time off on other days.

Sheffield, North West, United Kingdom, S9 3TL