Administrator (Corporate Services)

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

About the role

In this role, you will be working in a fast-paced, corporate environment, providing proactive day to day administrative support to members of the College Leadership Team and their areas of responsibility, including Student Employability Services, Quality, Teaching, Learning and Innovation, Equity, Equality, Diversity and Inclusion, and Student Services.

You will provide a friendly, and professional service to internal and external partners, stakeholders and visitors, supporting in the delivery of a high-quality service in support of the above functions. You will be expected to have excellent customer service skills, proficient IT skills and be able to communicate on all levels.

Main Duties and Responsibilities

• Support the Director of Student Employability Services, Assistant Principal Quality, Teaching, Learning and Innovation, Head of EDI and Director of Student Services by providing high quality, professional and confidential administrative support, including:
  
  • effective diary support as required.
  • providing a welcoming and supportive experience to internal colleagues and external stakeholders, visitors, and key partners.
• Service internal and external meetings, some confidential, including preparing meeting agendas and papers and at times attending meetings to take notes and to record and maintain action tracker logs.
• Arrange, as required, appropriate internal and external meeting and training spaces, refreshments, and hospitality as well as any other requirements.
• Coordinate external conference, event, and training bookings, organise travel and accommodation as required, including producing detailed itineraries.
• Support with the planning and organising of specific events and visits hosted at the college.
• Raise purchase requisitions using the internal finance system, ensuring all requisitions are approved by the budget holder, and goods receipted timely, whilst ensuring adherence to college financial regulations.
• Support with the maintenance, formatting and proofreading of related papers, reports, and key documents, ensuring up to date corporate templates are used.
• Undertake photocopying, scanning, and filing of documentation.
• Volunteer and support cross college events i.e., Open Days.
• Work collaboratively with other college teams as required.

What we can offer you 

As the successful candidate, you will be offered a salary of between £26,916 - £29,225 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.

Our benefits 

• Enhanced Pension contributions scheme with SYPA - 17.1%
• Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period.
• Health and wellbeing, we offer
  
  • Employee assistance programme through Bupa.
  • Occupational Health through PAM.
  • Free eye tests for VDU users.
• Free Parking is available at the majority of our campuses.